When Booking – Venue Questions
1. What is included in the facility fee?
The facility fee includes The Barn, bridal cottage, grooms loft, ceremony lawn, cocktail courtyard and the tent. It also includes, tables, chivari chairs, linens, flatware and glassware for up to 200 guests. The Barn offers an on-site coordinator that will be here to help you throughout your experience with us.
2. How many guests can The Barn accommodate?
The Barn at Raccoon Creek has a max capacity of 200 guests.
3. Does Raccoon Creek hold more than one event a day?
Raccoon Creek does not do multiple events in a day. You will have the luxury of picking your ceremony time and do not have to share the grounds with another event.
4. Does The Barn require any other vendors?
We do provide a preferred vendors list, however, the only required vendor on this list will be one of our DJ options. There are four DJ companies to choose from, however we are able to accommodate live music as well. The Barn does require using our in house catering and beverage services as well.
5. How does the payment schedule work?
When booking at The Barn, within a week of signing your contract, you will put down half of the facility fee in addition to the $1,000 refundable security deposit. Six months before your wedding date, the remainder of the facility fee will be due. Three months prior to your wedding, 50% of the estimated catering payment is due. Once we have your final guest count, menu selections and bar package, your final payment will be adjusted accordingly and due three weeks before your wedding date.
1. Do I have to use The Barn at Raccoon Creeks on-site catering?
Our on-site catering is required. We have an executive chef on-site that is very accommodating to dietary needs and restrictions. We offer a tasting on the second Wednesday of every month for our clients to come and experience the different menus we have to offer.
2. Can I bring in my own alcohol?
Due do Raccoon Creek’s strict liquor license, we do not allow any outside alcohol on premise. If outside alcohol is found, it will be confiscated and the security deposit will be forfeited.
3. What is the service fee and tax?
There is a 22% service fee and 5% tax on the food and beverage cost. The service fee covers the staff labor but does not include gratuity.
4. What if I have guests with food allergies and restrictions?
Executive Chef Dan will accommodate to all food allergies and restrictions. He will make separate plates for those who request them, but our menu also has gluten free and vegetarian options as well.
5. Does The Barn offer kids meals and what is the pricing?
Children between the ages of 0-3 are free whereas children between the ages of 4-10 will be half priced. Children can eat from the buffet or we can have separate kid’s meals provided.
6. Do clients need to provide a meal for vendors?
Vendors typically require a meal be provided for them. We will include them in the final count, but only for a dinner meal.
1. Can I have my rehearsal at The Barn?
We will hold a ceremony rehearsal for you and your bridal party. Rehearsal time will not be guaranteed until 60 days prior to your wedding due to possible events the day before. If there is an event during your desired rehearsal time, we will hold your rehearsal just south of the bridal cottage to the left of the entry road, in an open grassy area.
2. Can The Barn host our rehearsal dinner?
Though The Barn will accommodate a ceremony rehearsal, we do not host rehearsal dinners. The Farmhouse (Raccoon Creek’s new clubhouse and resturant), does have the ability to host rehearsal dinners. The restaurant manager at The Farmhouse will be the point of contact for all rehearsal dinner questions and bookings.
Farmhouse Contact Information
1. Can I have just a ceremony at The Barn?
The Barn can accommodate a ceremony only. Although, pricing will vary in correlation with month and day of the week.
2. Is there a weather back-up?
Ceremony is typically held outside on our ceremony lawn. In the case of inclement weather, we can hold the ceremony in our tent then do a mixture of cocktail hour and reception in the barn or we can hold the ceremony in the barn itself and host a cocktail hour in the tent, while the barn staff does a room flip for reception. The tent can be heated during this time.
3. What does the ceremony seating look like and how many rows will I need for my guest count?
We provide bench seating for up to 200 guests. There will be 4 benches per row (2 on each side of the aisle) and each bench can seat 5 people, resulting in 20 people per row.
1. Can I hold just my reception at The Barn?
The Barn can host reception only weddings, however, facility fee will remain the same.
2. Can we add extra event time to our reception?
The standard package allows 2 hours of set-up, 5 hours from start of ceremony to end of reception, and 1 clean up hour. Whereas the all-day package allows you facility access at 10:00am, includes 6 hours from start of ceremony to end of reception and 1 hour clean up. You can add extra set up hours for $250 per hour or extra event hours for $1,000 per hour.
3. What is The Barn’s décor policy?
All decorations need to be approved by your Barn facility coordinator, and will need to be set-up by the florist, wedding party, family or friends (this is not the barn staffs responsibility). All decorating needs to be done within the allotted set-up time for your event and any tools or supplies will need to be provided by you. All decorations must also be cleaned up and removed at the conclusion of your event, within the hour clean up time allotted in your contract. Raccoon Creek prohibits the use of the following items: confetti, glitter, beads, rice, silly string, sparklers, chalk, Chinese lanterns, fog machine, tape, staples, nails, tacks, screws, hooks, bubbles (indoors), and artificial flower petals (outdoors). The use of candles is allowed, but they must be in a glass holder with the flame height not reaching above the glass. At the end of your event, no decorative items may be left at Raccoon Creek and any damages that may have occurred will be taken out of your security
4. Are sparklers allowed?
Sparklers are not permitted anywhere on the property.